Exhibit and redaction system, proposal

flowchart TD
  T["Trial exhibit folder
Stefanie copies files in, for Ortiz"]
  E["5. Page extraction
image, text, word positions, dates"]
  F["6. Exhibit list draft
from the page contents"]
  G["7. Joe reviews for completeness
every batch"]
  H["8. Rename and file
NN_ in front of the filename"]

  T -->|"gathered"| E -->|"extracted"| F -->|"listed"| G -->|"numbered"| H

  classDef manual fill:#fdead4,stroke:#dd8f3e,stroke-width:1.5px,color:#14171a
  classDef build fill:#d6f2de,stroke:#3f9f61,stroke-width:1.5px,color:#14171a
  classDef review fill:#e6dffa,stroke:#8b6fd4,stroke-width:2px,color:#14171a
  class T manual
  class E,F,H build
  class G review

flowchart TD
  CF["Case folder
includes the pre-trial Exhibits folder, which the system never copies from"]
  DF["Attach to Disc
the produced files, inside Discovery"]
  EF["Trial exhibit folder"]
  D["4. Copy to trial exhibit folder
one-way, runs when a file lands
keeps the folder structure"]
  W["19. Completeness sweep
compares all three, continuously
two views, recent files filter"]
  FL["Flag for Stefanie or Brooke
a person decides what happens next
to add the record, they produce it and move it into Attach to Disc, and step 4 copies it"]

  DF --> D --> EF
  CF --> W
  DF --> W
  EF --> W
  W -->|"a record sits in one folder and not the others"| FL

  classDef firm fill:#e9edf2,stroke:#8e99a5,stroke-width:1.5px,color:#14171a
  classDef build fill:#d6f2de,stroke:#3f9f61,stroke-width:1.5px,color:#14171a
  classDef review fill:#e6dffa,stroke:#8b6fd4,stroke-width:2px,color:#14171a
  class CF,DF,EF firm
  class D,W build
  class FL review

flowchart TD
  PG["Extracted pages
every date on every page, and where it sits"]
  I["9. Order proposal
group pages into notes, give each page its note's date,
sort oldest first, score confidence"]
  S[("Findings store
proposed order and corrections")]
  R1["11. Stefanie approves the order
thumbnails grouped by note
unsure pages wait in a Needs a decision tray"]
  AP["Approve
order locked"]
  CO["Correct
drag, set date, group, split, exclude
every correction stored"]
  RJ["Reject
back to Bates order, exhibit set to manual"]

  PG --> I --> S --> R1
  R1 --> AP
  R1 --> CO --> R1
  R1 --> RJ

  classDef build fill:#d6f2de,stroke:#3f9f61,stroke-width:1.5px,color:#14171a
  classDef review fill:#e6dffa,stroke:#8b6fd4,stroke-width:2px,color:#14171a
  class PG,I,S build
  class R1,AP,CO,RJ review

flowchart TD
  IN["Every page of every exhibit
page image, the text layer where one exists,
and Joe's keyword list"]

  D1["Pattern detector
SSN, date of birth, driver licence
covers 43 of 267 rows"]
  D2["Keyword detector
carrier names, Medicare, INS
every hit becomes a candidate"]
  D3["Contextual detector
Claude reads the page and the image together
insurance inside narrative text
an adjuster named with no trigger word
handwritten attorney notes
covers 224 of 267 rows, this is the build"]

  S[("Findings store
one row per candidate
rectangle on the page, Bates number,
page within the exhibit, category,
confidence, reason it was flagged")]

  Q["Review queue
grouped by exhibit, highest confidence first"]
  V1["Accept
key A"]
  V2["Dismiss
key D
kept on the record"]
  V3["Add one the system missed
key N
the most valuable row in the system"]
  V4["Send to Joe
key J
attorney name is never auto-accepted"]

  AP["Apply to a copy
accepted findings only, white fill, permanent
the unredacted master is never touched"]
  VF["Verify, automatically
text search returns zero hits
vision confirms the target is gone
no hidden text or metadata remains"]
  LG["Redaction log
Bates, file, page, category, notes, screenshot
a disclosure artefact, produced to the defense"]

  IN --> D1
  IN --> D2
  IN --> D3
  D1 --> S
  D2 --> S
  D3 --> S
  S --> Q
  Q --> V1
  Q --> V2
  Q --> V3
  Q --> V4
  V4 --> V1
  V1 --> AP
  V3 --> AP
  V2 --> DIS["Dismissed list
kept on the record, and she can
reopen any of them before applying"]
  AP --> VF
  VF --> LG
  VF -. "a check fails, nothing proceeds" .-> AP

  classDef inp fill:#e9edf2,stroke:#8e99a5,stroke-width:1.5px,color:#14171a
  classDef build fill:#d6f2de,stroke:#3f9f61,stroke-width:1.5px,color:#14171a
  classDef hero fill:#cde3f7,stroke:#1f6fa8,stroke-width:2.5px,color:#14171a
  classDef review fill:#e6dffa,stroke:#8b6fd4,stroke-width:2px,color:#14171a
  class IN inp
  class D1,D2,S,Q build
  class D3 hero
  class V1,V2,V3,V4,DIS review
  class AP,VF,LG build

flowchart TD
  A["1. Arrival
mail, fax, email, CD, Dropbox, e-service"]
  B["2. Case folder"]
  C["3. Bates stamp at production
firm, Acrobat Pro"]

  subgraph P2 ["Phase 2, 19 to 29 hrs"]
    X2["spacer spacer spacer"]:::sp
    D["4. Copy to trial exhibit folder
one-way, from Attach to Disc"]
    W["19. Completeness sweep
case folder, Attach to Disc, trial exhibits"]
  end

  subgraph P1 ["Phase 1, 43 to 67 hrs"]
    X1["spacer spacer spacer"]:::sp
    E["5. Page extraction
Claude reads every page"]
    F["6. Exhibit list draft
drafted from the page contents"]
    G["7. Joe reviews for completeness"]
    H["8. Rename and file
NN_ prepended to the filename"]
  end

  subgraph P3 ["Phase 3, 21 to 32 hrs"]
    X3["spacer spacer spacer"]:::sp
    I["9. Order proposal
date of service, oldest first"]
    R1["11. Stefanie approves the order"]
  end

  subgraph P4 ["Phase 4, 66 to 103 hrs"]
    X4["spacer spacer spacer"]:::sp
    J["10. Redaction detection
three detectors"]
    S[("Findings store")]
    R2["12. Stefanie accepts or dismisses"]
    R3["13. Joe decides the judgment calls"]
    K["14. Apply redaction
on a copy"]
    L["15. Verify removal"]
    M["16. Redaction log
generated"]
  end

  N["17. Sticker and page numbering
firm's program, unchanged"]
  O["18. Trial list
unchanged"]

  A --> B --> C --> D --> E --> F --> G --> H
  H --> I
  H --> J
  I --> R1
  J --> S --> R2
  R2 -. "judgment call" .-> R3
  R3 --> R2
  R1 --> K
  R2 --> K
  K --> L --> M --> N --> O
  B -.-> W
  D -.-> W
  W -.-> D
  X2 ~~~ W
  X1 ~~~ F
  X3 ~~~ R1
  X4 ~~~ S

  classDef firm fill:#e9edf2,stroke:#8e99a5,stroke-width:1.5px,color:#14171a
  classDef manual fill:#fdead4,stroke:#dd8f3e,stroke-width:1.5px,color:#14171a
  classDef build fill:#d6f2de,stroke:#3f9f61,stroke-width:1.5px,color:#14171a
  classDef hero fill:#cde3f7,stroke:#1f6fa8,stroke-width:2.5px,color:#14171a
  classDef review fill:#e6dffa,stroke:#8b6fd4,stroke-width:2px,color:#14171a
  classDef sp fill:none,stroke:none,color:transparent
  class A,B,C firm
  class N,O manual
  class D,E,F,H,I,S,K,L,M,W build
  class J hero
  class G,R1,R2,R3 review